The Basics
Airlist is an outlining tool that is simple at its core yet advanced where you need it.
Your Airlist outline consists of nested bulleted lists of items. Each nested list can be infinitely deep easily helping you keep track of everything from your grocery list to your most advanced projects.
How to Edit
-
Editing: Click on any item to begin editing. Pressing the
up
ordown
arrow with nothing selected selects the first/last item. -
Creating new items: While editing, press the
enter
key. Or click the+
button at the bottom of the list. -
Indenting: While editing, press the
tab
key -
Reverse indent: While editing, press
shift
+tab
keys -
Adding tags: While editing type
@
to begin a tag. Examples are@due, @flag, @today
. -
Insert Note: Add a
note
to any item by pressingshift
+enter
. -
Multi-Edit: Hold the
CMD/Ctrl
: key and click on items to highlight. Then usingCommand Center
orKeyboard Shortcuts
you can edit several items at once.
Navigating in Airlist
-
Zoom: Click the
dot
To left left of each item. -
Zoom Out/Up: To zoom back out_up click the item name at the top of the screen. Hovering over the top of the screen with your mouse shows all available parents.
-
Drag and Drop: Drag the
dot
next to each item to enter drag/drop mode. As your drag the yellow indicator will show you where the drop will occur. -
Expand/Collapse: To expand or collapse a list, click the
+
or-
button to the left of the item. The button will not appear if there are nochildren
. -
Command Center: Quickly access all available actions by pressing
CMD/CTRL
+K
.- Complete
- Set Date
- Move
- Indent
- Reverse indent
- Search
- Star
- Project Format
- Header Format
- Collapse/Expand
- Collapse/Expand All
- Tag
- Copy
- Set Sequential
- Delete
- Home
- Hide/show completed
- New Saved Search
- Open settings
- Export/Import
- Quick add a new item
Keyboard Shortcuts
-
Tab
: Indent -
Shift
+Tab
: Reverse indent -
Enter
: Create new Item -
CMD/Ctrl
+Enter
: Complete Item -
CMD/Ctrl
+Up Arrow
: Move Item up -
CMD/Ctrl
+Down Arrow
: Move Item down -
CMD/Ctrl
+Shift
+s
: Set Start Date -
CMD/Ctrl
+Shift
+d
: Set Due Date -
CMD/Ctrl
+Shift
+>
: Go Forward -
CMD/Ctrl
+Shift
+<
: Go Back -
CMD/Ctrl
+“Click”
: Select multiple items -
CMD/Ctrl
+B
: Bold selected text -
CMD/Ctrl
+I
: Italics selected text -
CMD/Ctrl
+U
: Underline selected text -
ESC
: Cancel search, close modals -
CMD/Ctrl
+Shift
+f
: Open quick find -
CMD/Ctrl
+k
: Open Command Center -
CMD/Ctrl
+Shift
+b
: Open/Close sidebar -
CMD/Ctrl
+Shift
+o
: Show or hide completed items -
CMD/Ctrl
+alt
+p
: Format item as Project -
CMD/Ctrl
+alt
+h
: Format item as Header -
CMD/Ctrl
+alt
+n
: Quick add a new item
Setting Dates
Start/Due Date Editor
While editing any item, press CMD/Ctrl
+ Shift
+ s
to set Start Date
and CMD/Ctrl
+ Shift
+ d
to set Due Date
. You can also open Command Center
and select Set Date
.
Both Start Date
and Due Date
are used when creating Saved Searches
.
Repeating
Easily set an item as repeating by opening the date editor (see Start/Due Dates Editor above). Once an item as a Start or Due Date
, the Repeat
option becomes available.
- After Completion
- Daily
- Weekly
- Monthly
- Yearly
Saved Search
Saved Searches are a powerful way to keep organized and filter just what you want.
To create a new Saved Search, press the +
on the sidebar or select New Saved Search
in Command Center.
Groups and Filters
Saved Searches consist of filters where you can filter based on the below. To add a new filter, press the +filter
button.
- Tags
- Start Dates
- Due Dates
- Item text
- Note text
- Starred
Easily group your filters to add more granularity to Saved Searches. Each group allows organizing by:
-
ALL
of the following… -
ANY
of the following… -
NONE
of the following…
Examples
Show all items with the tag @due
.
Show items with a tag of @flag
OR @today
OR start/due date less than or equal to today
AND not tagged @now
.
Only Search Subset of Items
By Default, all items are searched in a Saved Search. To only search a subset of items, select Only Include Children Of…
, then insert the item ID
. The item ID can be found in the url: https:airlist.appa#ITEM_ID
.
Sort Saved Search Results
The Sort by:
dropdown allows you to sort the Saved Search results by:
- Default
- Tag
- Due Date
- Start Date
- Created Date
- Updated Date
- Name
Using Tags
Tags
Tags start with an @
. Common examples are @due
, @today
, @Name
, @important
.
Import Data
To import data into Airlist, it needs to be in the below OPML format.
<opml version="2.0">
<body>
<outline text="Import data into Airlist" >
</outline>
</body>
</opml>
There are two ways to import data into Airlist.
-
Copy/Paste
- Simply copy the OPML and in Airlist
- Click on an item (like you were to edit it)
-
Paste with
CMD/Ctrl
+v
- This will place the pasted items below the selected item
-
This also works for the
copy
command as well
-
Mass import
-
Click the
settings
gear in the top right -
Click
Export/Import Data
-
Click
Import
button -
Paste your OPML into the text box then click
Import
button
-
Click the
Export Data
Easily export all your data from Airlist:
-
Click the
settings
gear in the top right -
Click
Export/Import Data
-
Click
Export
button - Select the format you’d like
- Copy the results from the text box
Contact Us
If you have any other questions, please contact us at [email protected].