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Welcome to Airlist: Usage Guide

The Basics

Airlist is an outlining tool that is simple at its core yet advanced where you need it.

Your Airlist outline consists of nested bulleted lists of items. Each nested list can be infinitely deep easily helping you keep track of everything from your grocery list to your most advanced projects.

How to Edit

  • Editing: Click on any item to begin editing. Pressing the up or down arrow with nothing selected selects the first/last item.

  • Creating new items: While editing, press the enter key. Or click the + button at the bottom of the list.

  • Indenting: While editing, press the tab key

  • Reverse indent: While editing, press shift + tab keys

  • Adding tags: While editing type @ to begin a tag. Examples are @due, @flag, @today.

  • Insert Note: Add a note to any item by pressing shift + enter.

  • Multi-Edit: Hold the CMD/Ctrl: key and click on items to highlight. Then using Command Center or Keyboard Shortcuts you can edit several items at once.

Navigating in Airlist

  • Zoom: Click the dot To left left of each item.

  • Zoom Out/Up: To zoom back out_up click the item name at the top of the screen. Hovering over the top of the screen with your mouse shows all available parents. Zoom Out

  • Drag and Drop: Drag the dot next to each item to enter drag/drop mode. As your drag the yellow indicator will show you where the drop will occur. Drag and Drop

  • Expand/Collapse: To expand or collapse a list, click the + or - button to the left of the item. The button will not appear if there are no children. Expand & Collapse

  • Command Center: Quickly access all available actions by pressing CMD/CTRL + K.

    • Complete
    • Set Date
    • Move
    • Indent
    • Reverse indent
    • Search
    • Star
    • Project Format
    • Header Format
    • Collapse/Expand
    • Collapse/Expand All
    • Tag
    • Copy
    • Set Sequential
    • Delete
    • Home
    • Hide/show completed
    • New Saved Search
    • Open settings
    • Export/Import
    • Quick add a new item

Keyboard Shortcuts

  • Tab: Indent
  • Shift + Tab: Reverse indent
  • Enter : Create new Item
  • CMD/Ctrl + Enter: Complete Item
  • CMD/Ctrl + Up Arrow: Move Item up
  • CMD/Ctrl + Down Arrow: Move Item down
  • CMD/Ctrl + Shift + s: Set Start Date
  • CMD/Ctrl + Shift + d: Set Due Date
  • CMD/Ctrl + Shift + >: Go Forward
  • CMD/Ctrl + Shift + <: Go Back
  • CMD/Ctrl + “Click”: Select multiple items
  • CMD/Ctrl + B: Bold selected text
  • CMD/Ctrl + I: Italics selected text
  • CMD/Ctrl + U: Underline selected text
  • ESC: Cancel search, close modals
  • CMD/Ctrl + Shift + f: Open quick find
  • CMD/Ctrl + k: Open Command Center
  • CMD/Ctrl + Shift + b: Open/Close sidebar
  • CMD/Ctrl + Shift + o: Show or hide completed items
  • CMD/Ctrl + alt + p: Format item as Project
  • CMD/Ctrl + alt + h: Format item as Header
  • CMD/Ctrl + alt + n: Quick add a new item

Setting Dates


Start/Due Date Editor While editing any item, press CMD/Ctrl + Shift + s to set Start Date and CMD/Ctrl + Shift + d to set Due Date. You can also open Command Center and select Set Date.

Both Start Date and Due Date are used when creating Saved Searches.

Repeating Easily set an item as repeating by opening the date editor (see Start/Due Dates Editor above). Once an item as a Start or Due Date, the Repeat option becomes available.

  • After Completion
  • Daily
  • Weekly
  • Monthly
  • Yearly

Saved Search

Saved Searches are a powerful way to keep organized and filter just what you want.

Saved Search

To create a new Saved Search, press the + on the sidebar or select New Saved Search in Command Center.

Groups and Filters

Saved Searches consist of filters where you can filter based on the below. To add a new filter, press the +filter button.

  • Tags
  • Start Dates
  • Due Dates
  • Item text
  • Note text
  • Starred

Easily group your filters to add more granularity to Saved Searches. Each group allows organizing by:

  • ALL of the following…
  • ANY of the following…
  • NONE of the following…


Show all items with the tag @due.

Saved Search Example

Show items with a tag of @flag OR @today OR start/due date less than or equal to today AND not tagged @now.

Saved Search Example

Only Search Subset of Items

By Default, all items are searched in a Saved Search. To only search a subset of items, select Only Include Children Of…, then insert the item ID. The item ID can be found in the url: https:airlist.appa#ITEM_ID.

Sort Saved Search Results

The Sort by: dropdown allows you to sort the Saved Search results by:

  • Default
  • Tag
  • Due Date
  • Start Date
  • Created Date
  • Updated Date
  • Name

Using Tags


Tags start with an @. Common examples are @due, @today, @Name, @important.

Import Data

To import data into Airlist, it needs to be in the below OPML format.

<opml version="2.0">
        <outline text="Import data into Airlist" >

There are two ways to import data into Airlist.

  1. Copy/Paste

    • Simply copy the OPML and in Airlist
    • Click on an item (like you were to edit it)
    • Paste with CMD/Ctrl + v
    • This will place the pasted items below the selected item
    • This also works for the copy command as well
  2. Mass import

    • Click the settings gear in the top right
    • Click Export/Import Data
    • Click Import button
    • Paste your OPML into the text box then click Import button

Export Data

Easily export all your data from Airlist:

  • Click the settings gear in the top right
  • Click Export/Import Data
  • Click Export button
  • Select the format you’d like
  • Copy the results from the text box

Contact Us

If you have any other questions, please contact us at [email protected].

Airlist Devices on iOS

iPhone and iPad Apps

Download for Free
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Airlist on MacOS

Mac App

Download for Free, no time limits
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Airlist Premium required for

Syncing between devices, custom Saved Searches, icons, and icon badge
Availible in the App Store for $2.99/mo or $24.99/yr