Welcome to Airlist: Usage Guide

The Basics

Airlist is an outlining tool that is simple at its core yet advanced where you need it.

Your Airlist outline consists of nested bulleted lists of items. Each nested list can be infinitely deep easily helping you keep track of everything from your grocery list to your most advanced projects.


  • Complete:

    • While editing, press CMD + enter key.
    • In Command Center, press Complete
    • On Mac, right click on an item and select Complete or in the menu bar select Complete
  • Editing: Click on any item to begin editing.

  • Creating new items:

    • While editing, press the enter key.
    • Or click the + button in the bottom right corner
    • Or drag the + button
  • Indenting:

    • While editing, press the tab key
    • Or on iPhone, while editing, press the indent button above the keyboard
  • Reverse indent:

    • While editing, press shift + tab keys
    • Or on iPhone, while editing, press the reverse indent button above the keyboard
  • Adding tags: While editing type # to begin a tag.

    • You can also start a tag with @.
  • Insert Note: Add a note to any item by pressing shift + enter.

    • Or on iPhone, press the note button above the keyboard
  • Multi-Edit: Hold CMD and click on items to highlight. Then using Command Center or Keyboard Shortcuts you can edit several items at once.

Navigating in Airlist

  • Opening Command Center:
    • On iPhone swipe an item from left to right
    • On Mac, hit CMD + K

Command Center

  • Zoom: Click the dot To left left of each item.


  • Zoom Out/Up: To zoom back out_up click the item name at the top of the screen. Hovering over the top of the screen with your mouse shows all available parents.
  • Drag and Drop: Drag the dot next to each item to enter drag/drop mode. As your drag the yellow indicator will show you where the drop will occur.

Drag Drop

  • Expand/Collapse: To expand or collapse a list, click the + or - button to the left of the item. The button will not appear if there are no children.


  • Command Center: Quickly access all available actions by pressing CMD + K. Actions available when an item is selected
    • Complete
    • Delete
    • Indent
    • Reverse Indent
    • Star
    • Move to…
    • Set Start Date
    • Set Due Date
    • Format Project
    • Format Header
    • Sequential
    • Add New Above
    • Add New Below
    • Add Child
    • Duplicate
    Actions always available in Command Center
    • Search
    • Quick Add
    • Select
    • Go Home
    • Show Settings
    • Show/Hide Complete

Keyboard Shortcuts

  • Tab: Indent
  • Shift + Tab: Reverse indent
  • Enter : Create new Item
  • CMD + Shift + N: Open Quick Add
  • CMD + Enter: Complete Item
  • CMD + S: Set Start Date
  • CMD + D: Set Due Date
  • CMD + ]: Go Forward
  • CMD + [: Go Back
  • CMD + “Click”: Select multiple items
  • ESC: Cancel search, close modals
  • CMD + F: Open Search
  • CMD + K: Open Command Center
  • CMD + Shift + P: Format item as Project
  • CMD + Shift + H: Format item as Header
  • CMD + Shift + N: Quick add a new item
  • CMD + Shift + R: Set item repeat
  • CMD + Shift + M: Move item
  • CMD + Option + R: Star item
  • CMD + Shift + Delete: Delete item
  • CMD + Control + H: Go Home
  • CMD + P: Print
  • CMD + Shift + M: Move item…
  • CMD + Shift + Up Arrow: Move item up
  • CMD + Shift + Down Arrow: Move item down

Setting Dates

Set a date by:

  • CMD + S: Set Start Date
  • CMD + D: Set Due Date
  • Using Command Center
    • On iPhone swipe an item from left to right
    • On Mac, hit CMD + K

You can also set a due time, which will add a notification.

Both Start Date and Due Date are used when creating Saved Searches.

Repeating Dates

You can also set an item to repeat upon completion:

  • After Completion
  • Daily
  • Weekly
  • Monthly
  • Yearly

Saved Search

Saved Searches are a powerful way to keep organized and filter just what you want.

To create a new Saved Search, press the + on the sidebar.

Groups and Filters

Saved Searches consist of filters and groupswhere you can filter based on the below. To add a new filter, press the +filter and +group button.

You can filter based on:

  • Tags
  • Start Dates
  • Start Time
  • Due Dates
  • Due Time
  • Item text
  • Note text

Easily group your filters to add more granularity to Saved Searches. Each group allows organizing by:

  • ALL of the following…
  • ANY of the following…
  • NONE of the following…


Show all items with the tag #due.

Saved Search

Show items with a tag of #flag OR #nowOR start/due date less than or equal to today AND not tagged #waiting.

Saved Search

Only Search Subset of Items

By Default, all items are searched in a Saved Search. To only search a subset of items, un-select Include All Items, then insert the item ID. The item ID can be found by right clicking or long pressing (on iPhone) the “zoom” dot.

Sort Saved Search Results

The Sort by: dropdown allows you to sort the Saved Search results by:

  • Default
  • Tag
  • Due Date
  • Start Date
  • Created Date
  • Updated Date
  • Name

Using Tags

Tags start with a # or @.

What is Sequential?

Sequential is best suited for projects that require tasks to be completed in a specific order. You are able to list the tasks in the necessary order, and can only move on to the next task once the previous one has been completed.

Let’s say you have a project like this.

Sequential Project

When you mark an item as “sequential” in a Saved Search, it will only show you the 1st available item to do.

Sequential Project

Contact Us

If you have any other questions, please contact us at [email protected].

Airlist Devices on iOS

iPhone and iPad Apps

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Airlist Devices on iOS
Airlist on MacOS

Mac App

Download for Free
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